ABOUT THE WEBSITE
EDITOR IN CHIEF:
IDENTITY AND DEMOCRACY GROUP
European Parliament
Zweig 07K010
60 Rue Wiertz,
B-1047 BRUSSELS
idgroup.eu
INTRODUCTION
The ID Group is absolutely committed to protecting the privacy of the users of the idgroup.eu website. The ID Group takes all necessary and reasonable precautions to protect the safety of the personal data provided to it by users.
As part of that effort, the ID Group has opened this page for the personal information of its users. No commercial use of all or part of the data presented here may be made without the prior written consent of the ID Group.
COPYRIGHT
The ID Group informs the users of this website that the elements on this website:
- a) are protected by copyright law: that particularly includes photographs, articles, drawings, animated images etc.;
- b) are protected by trademark law: that particularly includes partners’ trademarks featuring on the website.
The elements thus protected are the property of the ID Group or of third parties who have authorised the ID Group to use them. In that regard, any reproduction, representation, use, adaptation, modification, incorporation, translation or marketing, whether partial or total, without the prior written permission of the ID Group are prohibited on penalty of constituting an infringement of copyright and/or of registered patterns and/or trademarks.
Creation of links
A link may be created towards a website without express permission from the publisher, on the sole condition that the link opens a new browser window. However, the ID Group reserves the right to ask for the deletion of links if it believes that they are not in line with its editorial policy.
Music and sound credits
This site abides by copyright law. All the copyrights of protected works reproduced and published on this website are protected. Unless otherwise permitted, any use of works other than for personal consultation and reproduction are prohibited.
PROTECTION OF PERSONAL DATA
INTRODUCTION. DEFINITION AND NATURE OF PERSONAL DATA
The particulars requested for subscribing to the newsletter, which allow the subscription requested by the user, are required. Should you not wish to provide them, subscription is not possible.
When you subscribe to the newsletter, we ask you for personal data, particularly your surname, forename, email address etc.
If you send email to the ID Group, we collect the personal data given by you, at least while your request is being processed.
The term “personal data” refers to all data that make it possible to identify an individual, and includes your surname, forename, telephone number, date of birth, email address, bank card number and any data about payment methods you may choose to give us about yourself and generally all the personal data that you may submit.
TITLE II. SCOPE OF THESE RULES
These Rules are aimed at informing you about the means used by ID Group to collect your personal data in strict compliance with your rights.
In that respect, please note that your personal data is collected and managed in accordance with European Regulation 2016/679 of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data.
DATA PROTECTION POLICY
The Identity and Democracy Group is glad to be able inform all its visitors of its policy for online personal data protection. You have the assurance that the ID Group makes every effort to protect the personal data of the users of this website in accordance with European laws and regulations on the protection of personal data.
“ID Group” means the Identity and Democracy Group
TITLE III. IDENTITY OF THE DATA CONTROLLER
The party that is the controller of your personal data on the website is the ID Group, having its office at the European Parliament, Zweig 07K010, 60 Rue Wiertz, B-1047 BRUSSELS.
TITLE IV. COLLECTION OF PERSONAL DATA
Type of information collected and manner of use
The ID Group only collects personal data such as surnames and forenames, electronic addresses, which are voluntarily submitted by you. For example, personal data may be collected from you in order to sign you up for the newsletter or take into account your participation in a petition.
Such collection is carried out in the legitimate interest of the organisation, with your consent for subscribing to the newsletter and for your participation in a petition to be taken into account.
Users completing the form for subscribing to the newsletter are required to provide their surname, forename and email address.
When users fill in the petition form, they must enter their surname, first name and e-mail address, and may optionally enter their telephone number, postcode and country of residence.
When users send email to the ID Group using the email address provided in the Contact tab, the ID Group collects the personal data that you provide in addition to your email address.
Users should be cautious about the content of the message sent to us by email. Please do not disclose unnecessary personal data such as your bank account particulars, as that may be harmful to you.
The processed data must be accurate, complete and up to date, and collected in a fair manner. Besides, the processing of sensitive data is prohibited (other than on an exceptional basis).
Your personal data will be collected in order to address one or more of the purposes below:
- Management of your requests
- Managing your participation in a petition
- Management of subscriptions to the newsletter
- Management of applications
- User management
When personal data are collected for the purposes of the newsletter, users are required to provide their surname, forename and electronic address, without which they cannot subscribe.
You may withdraw your consent to subscription to the newsletter or your participation in a petition at any time, using the procedure indicated in the signature in the messages sent to you.
Further, every time our site organises the collection of personal data, the purposes of the collection and the processing methods are clearly set out in accordance with European regulation 2016/679 of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data.
TITLE V. RECIPIENTS OF COLLECTED DATA
The categories of parties with access to your personal data are the members and employees of the ID Group, subject to their respective duties.
Your personal data may also be communicated to public organisations, for the sole purpose of compliance with legal obligations, and with the competent supervisory authorities.
Sharing of personal data
The ID Group does not sell or transfer any personal data to third parties.
The ID Group may use outside contractors for the performance of a variety of tasks, particularly technical tasks such as the supply of technical services for our website, assistance for promotional campaigns etc. Such contractors may have access to personal data if that is required for the performance of those tasks. Said contractors are required to comply, as is the ID Group, with the laws and regulations on the collection and processing of personal data and the totality of this policy. In any case, such personal data may be used for the sole purpose of performing their tasks, and no other use is permitted.
If the ID Group is required, by virtue of a governmental, legal or court decision to submit data to an authorised third party, it agrees to inform the individuals concerned prior to submission.
TITLE VI. STORAGE TIME OF PERSONAL DATA
Your personal data shall not be stored for a period longer than the period strictly necessary and reasonable for managing our relationship with you. Beyond that time, your personal data shall be deleted, pseudonymised or encrypted, with the exception of those required for establishing evidence of a right. The storage time of your personal data may vary depending on the purpose of collection. However, below are a few periods identified by the ID Group:
- Till your consent is withdrawn for subscription to the newsletter
- Till your request is processed if any information is requested by email
- Two months or two years with your consent from receipt, in respect of job application components such as CV and application letter.
TITLE VII. SAFETY
Please note that we take all the precautions required to protect the security and confidentiality of your personal data, and particularly to prevent alteration or damage or access by unauthorised parties.
For example, we have taken the following steps:
- We use antivirus software and keep it updated all the time and on time, and use a firewall.
- We back up all personal data in order to be able to retrieve them in the event of physical or technical incidents and we keep the backed up data adequately protected;
- We test and assess our measures from time to time and adjust them if necessary;
- Our employees are informed and made aware of the importance of protecting personal data. They apply a certain number of clear guidelines, undergo regular training and are informed of their responsibilities.
- These employees have access to your data to the extent that they need such data to carry out their tasks satisfactorily.
- Any new projects with an effect on your privacy undergo an in-depth analysis to guarantee your rights and to keep your personal data secure and protected.
TITLE VIII. COOKIES
In order to better serve you, we measure the number of pages viewed, the number of visits and the activities of visitors on the website and their return frequency. To that end, we use cookie technology.
Cookies are small files that a website transfers to the hard drive of a user, where they are saved. Cookies enable a website to remember important information so as to make your use of the website easier.
A cookie does not allow a website to identify you. In general, it saves information about how your computer or device browsed our website (pages viewed, date and time of viewing etc.), which is then read back at your subsequent visits. It may establish a visitor identifier, which does not identify you.
In this case, it contains the information you have given us. Thus, when you next return, you will not need to complete once again the form that has been proposed to you. The information is stored in your computer for one year.
When you log on to our website idgroup.eu, we may, subject to the choices resulting from your browser software settings described below, install cookies in your browser for the purposes of:
- Preparing traffic statistics (number of visits, pages viewed, cancellation of order process, etc.) in order to track and improve the quality of our services.
- Adapting the presentation of our website to the display preferences of your browser
- Storing some preferences in your computer to load some procedures, particularly for remembering the selected language
- Determining an identifier that is unique to you, to allow third parties to target you with relevant information.
Please note that you may oppose the saving of cookies in your browser settings.
1. Your choice in respect of cookies
You may use your Internet browser options if you do not wish to accept cookies or if you want your browser to inform you when it receives a cookie.
You have several possibilities for managing cookies.
Please note that your settings could have an effect on your browsing experience and that the conditions of access to some services that make the use of cookies necessary.
You may modify your cookie preferences at any time as described below.
1.1 Choices offered by your web browser
You can set up your web browser to allow the saving of cookies in your browser or, on the contrary, to refuse all cookies regardless of their source.
You can also set up your web browser so that the choice of accepting or refusing cookies is offered to you from time to time, before a cookie is likely to be saved in your browser.
Click the Help menu of your browser to find out how to modify your preferences in respect of cookies.
1.2 Accepting and refusing cookies
The saving of a cookie in a browser is essentially dependent upon the wishes of the user of the browser, which may be expressed or modified at any time free of charge, through the choices offered by the web browser.
If you have accepted the saving of cookies in your browser, cookies incorporated in the pages and content viewed by you may be stored temporarily in a special space in your browser. They can only be read by their issuer.
If you have refused the saving of cookies in your browser, or if you delete those saved there already, you may be unable to benefit from a certain number of features that are required for using some areas of our website.
That would particularly be the case if we - or our data processors - are unable to recognise the type of browser used for the purpose of technical compatibility, its language or display settings or the country from which your browser appears to be connected to the Internet.
Please note that we are not liable for the consequences of the altered performance of our services because of our inability to save or read cookies that are necessary for their working, if these have been refused or deleted by you.
2. Setting up your browser
For managing cookies and your preferences, the settings are different in each browser. They are described in the help menu of your browser, to let you know how to modify your preferences in respect of cookies.
For Internet Explorer™:
For Safari™:
https://support.apple.com/en-gb/guide/safari/sfri11471/mac
For Chrome™:
https://support.google.com/chrome/answer/95647?co=GENIE.Platform%3DDesktop&hl=en
For Firefox™:
https://support.mozilla.org/en-US/kb/cookies-information-websites-store-on-your-computer
For Opera™:
https://help.opera.com/en/latest/web-preferences/#cookies
TITLE IX. SOCIAL MEDIA AND OUTSIDE LINKS
Social media
Our website uses third-party computer applications that enable users to share content with others or share their opinions about content on our website with other users.
In particular, that refers to buttons from social media such as Facebook and Twitter (hereinafter “Social Media Share Buttons”).
When you view a page on our website containing such a button, your browser sets up a direct connection with the servers of the social media company.
If you are logged into a social media when you browse, the Social Media Share Buttons make it possible to connect the pages viewed with your account.
If you click a Social Media Share Button or leave a comment, the corresponding information will be sent to the social media and published on your account.
If you do not wish the social media to link the information collected through our website with your account, you must log off the social media before coming to our website.
These Social Media Share Buttons are governed by the confidentiality and privacy policies of the social media, and you should view those policies to review the purposes, particularly in respect of advertising, of the browsing information that may be collected through those buttons.
Links to other websites
We may offer links to websites that are not operated by the ID Group. If you go to any of these websites to which we have a link, please review their policies, particularly in respect of the protection of personal data. We are not liable for the policies or practices of other companies.
TITLE X. ACCESS TO YOUR PERSONAL DATA
In accordance with European Regulation 2016/679 of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, you have a right of access, rectification, communication, information, portability and opposition in respect of your data. To exercise that right and obtain the personal information relating to you, please contact our Data Protection Officer:
- Email address: [email protected]
You retain control over the personal data you submit online. If, at any time, you wish to modify your personal data held by us or your preferences in respect of contact with us or our commercial partners, please let us know the same by contacting us at the electronic address stated above.
In order to access your personal data held by us or to ask us to delete or cease the use of such data, please send your request to the addresses stated above.
TITLE XI. MODIFICATIONS
Modifications to our personal data protection policy
The ID Group may modify this personal data protection policy from time to time, and users are advised to periodically review its content here. However, rest assured that no change will be applied retroactively or will affect the manner in which data collected earlier are processed.
TITLE XII. TRANSFER OF PERSONAL DATA OUTSIDE THE EU
In principle, such transfers are prohibited.
Exceptions:
- To countries recognised by the European Commission (Canada, Switzerland, Argentina, Jersey etc.);
- Or, in the event of a transfer to the United States of America, if the recipient company is Safe Harbor compliant;
- Or if an exception provided in the GDPR is put forward;
- Or if the party to which the data relate has expressly consented to transfer
- Or if the transfer is necessary on some exceptional conditions.
TITLE XIII. PERSONAL DATA BREACHES
In the case of a personal data breach, the controller shall without undue delay and, where feasible, not later than 72 hours after having become aware of it, notify the personal data breach to the supervisory authority competent in accordance with Article 55, unless the personal data breach is unlikely to result in a risk to the rights and freedoms of natural persons. Where the notification to the supervisory authority is not made within 72 hours, it shall be accompanied by reasons for the delay.
When the personal data breach is likely to result in a high risk to the rights and freedoms of natural persons, the controller shall communicate the personal data breach to the data subject without undue delay.
Complaints
In the event of any failure on our part in respect of the processing of your personal data or for exercising any of your rights, please contact the Belgian supervisory authority in order to lodge a complaint using the procedure below: https://www.autoriteprotectiondonnees.be/citoyen/agir/introduire-une-plainte
Security
In accordance with the law, the ID Group takes all the security precautions required for protecting data confidentiality.
Contact
For all queries about the ID Group policy on the protection of personal data collected online, please write to us at the following email address: [email protected]